Contracts & Purchase Orders
Track purchase orders, contract values, and vendor spending in VenTrack.
Overview
VenTrack's contract management lets you track purchase orders (POs) linked to vendors. Monitor contract values, expiration dates, and total spend across your vendor portfolio.
Adding a purchase order
Navigate to a vendor's detail page and click the Contracts tab, then Add Purchase Order.
| Field | Description |
|---|---|
| PO Number | Unique purchase order identifier |
| Description | Header description of the PO |
| Status | Active, Expired, Cancelled, etc. |
| Currency | Currency code (e.g., USD, EUR, CAD) |
| Start Date | Contract start date |
| Expiry Date | Contract expiration date |
| Original Amount | Initial contract value |
| Total Amount | Total contract value including amendments |
Viewing contracts
The Contracts page (sidebar) shows all purchase orders across your organization. You can:
- Search by PO number or vendor name
- Sort by start date, expiry date, or amount
- Filter by status
Each PO links back to its associated vendor for quick navigation.
Spend tracking
VenTrack aggregates contract values to show:
- Per-vendor spend — total active contract value for each vendor, visible on their detail page
- Organization-wide spend — total spend across all vendors on the dashboard
Contract expiration
Contracts approaching expiration are surfaced on the dashboard. VenTrack tracks the expiryDate field and marks contracts as expired automatically.
Linking to evaluations
When assigning an evaluation to a vendor, you can optionally link it to a specific purchase order. This connects the evaluation response to the contract for audit purposes.