Share Result to Vendor

Overview

After an evaluation response is submitted, you can share the results with the vendor by publishing a secure, time-limited link. VenTrack sends the vendor an email containing the link; they can open it to view their evaluation result (scores, breakdown, and answers) without logging into VenTrack.

Only evaluation responses in Submitted state can be published. Draft or in-progress responses do not show the publish option.

When to use it

• The evaluation has been completed and submitted.
• You want the vendor to see their score and result details.
• You prefer not to share results manually (e.g. by PDF or screenshot); the link is generated and emailed for you.

How to share results with a vendor

From the evaluation response page

1. Open Questionnaire Responses (or Evaluations in the sidebar) and click the submitted response you want to share.
2. On the response detail page, confirm the status is Submitted.
3. Click Publish to Vendor.
4. In the dialog:
   • Recipient email — Enter the vendor contact’s email (required). This is where the result link will be sent.
   • Password (optional) — You can protect the link with a password. If you set one, it will be included in the email sent to the vendor.
   • Link expires in — Choose how long the link stays valid (e.g. 7, 14, or 30 days). After that, the link stops working.
5. Click Publish & Send Email.

The vendor receives an email with the result link. When they open it, they see the same result view (scores, sections, and answers) in a read-only page. If you set a password, they must enter it to view the page.

From the vendor’s evaluations list

If you are on a vendor’s page and viewing their questionnaire responses, you can also use Publish to Vendor from that list for any submitted response. The same dialog and options apply.

After publishing

• Published — Once published, the response page shows when it was published and an info icon. Click the icon to see the result link, copy it, and view or reveal the password (if set).
• Re-publishing — If you publish again (e.g. with a new password or expiry), a new link is created and emailed. The previous link stops working. Only the latest published link remains valid.
• Expiry — When the link expires, the vendor will see an expired-link message if they try to open it. You can publish again to send a new link.

Summary

Step	Action
1	Ensure the evaluation response is Submitted.
2	Open the response (from Questionnaire Responses or the vendor’s evaluations).
3	Click Publish to Vendor.
4	Enter recipient email, optional password, and link expiry.
5	Click Publish & Send Email.

The vendor receives an email with a secure link to view their evaluation results; only the most recently published link stays active.